Transfer and Admission Form Kenya 2023

MINISTRY OF EDUCATION

STATE DEPARTMENT OF EARLY LEARNING AND BASIC EDUCATION

TRANSFER AND ADMISSION FORM

INSTRUCTIONS ON TRANSFER AND ADMISSION OF STUDENTS

(1) Only applications made on this form will be considered.

(2) No school shall admit a student without a letter of transfer signed by SCDE, CDE, RDE and Director of Secondary Education as the case may be.

• Students seeking transfers within the district: The authorizing officer shall be the SCDE

• Students seeking transfers from one Sub County to another: The authorizing Officer shall be CDE, subject to recommendation from SCDE

• Transfers from one national school to another shall be authorized by the Director Secondary and Tertiary Education

(3) All principals must give release letters to students seeking transfer to other schools stating very clearly the conduct of the student concerned. A principal who covers up a student’s conduct shall be held responsible for any subsequent problems.

(4) A school that may have a vacancy or vacancies to admit more students shall issue a transfer letter signed by the principal to the student’s former school for the transfer process to begin.

(5) All transfer request for the coming year must be received by 30th October of the preceding year.

(6) No transfers shall be carried out in the middle of the year except those under special circumstances.

PART A TO BE COMPLETED BY THE STUDENT
 
(i) Students details

Name:………………………………………………………………………………………..

Address ……………………………………………………………………………………..

Date of birth ………………………………………………………………………………..

KCPE Index Number ……………………………… Year ………………. Marks……….

Present School ……………………………………………………………………………..

School to which transfer is requested ………………………………………………………

Reason(s) for transfer ………………………………………………………………………

………………………………………………………………………………………………

(ii) To be completed by the students parent/guardian

Details of any other secondary schools the child has attended in the last 3 years

Name(s) of schools 1………………………………………………………

2………………………………………………………

3………………………………………………………

Reasons for leaving (tick appropriately)

(1) Medical (attach medical report)

(2) Performance

(3) Distance

(4) High cost

(5) Discipline

(6) Any other

(Specify) ………………………………………………………………………………..

………………………………………………………………………………………….

I have cleared/commit myself to clear all my financial obligations in the school.

ID.No………………………… Address ……………….. ……….. Tel No………………..

Signature of parent/Guardian…………………………… Date……………………………..

PART “B” TO BE COMPLETED BY THE RECEIVING PRINCIPAL/HEADTEACHER

(1) I have/do not have a vacancy in form ……………………………………………………..

(2) I have examined the application and discussed the same with the student and parent/guardian.

(3) I accept/do not accept the student in the school

(4) Name of principal …………………………………………………………………………..

(5) School ………………………………………………………………………………………

(6) Signature ……………………………………………………………………………………

(7) School stamp and date ……………………………………………………………………..

PART C: TO BE COMPLETED BY THE PRINCIPAL/HEADTEACHER OF THE RELEASING SCHOOL

(1) I CERTIFY THAT (NAME) …………………………….Adm/No………… is a student in form ……………….. in my school

 (2) Performance in term Above Average

Below Average

Average

Poor

( 3) Outstanding fee is Kshs ………………………………………………………………………………

(4) The Discipline of the student (please comment on his/her general conduct in the school

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

(5) I am wiling/not willing to release/clear………………………………………………………………

Reasons(s) ………………………………………………………………………………………………

……………………………………………………………………………………………………………

Name ……………………………………………………………………………………………………

Signature ………………………………………………………………………………………………

School stamp ………………………………………………………………………………………………

PART D: TO BE COMPLETED BY THE SUBCOUNTY DIRECTOR OF EDUCATON FOR INTER SUBCOUNTY SCHOOLS’TRANSFER

(i) SCDE OF RELEASING SUBCOUNTY

I have examined the transfer request for:-

Student Name …………………………………………………….. School ……………………………..

Adm No………………………………………………………….. Form …………………………………

I do/do not approve the transfer

Reason (s) …………………………………………………………………………………………………

……………………………………………………………………………………………………………

Name ………………………………………………………………………………………………………

Signature …………………………………………………………………………………………………

OFFICIAL STAMP and Date ……………………………………………………………………………

(ii) SCDE OF RECEIVING SUB-COUNTY

I have examined the transfer request for:-

Student Name …………………………………………………….. School ……………………………..

Adm No………………………………………………………….. Form …………………………………

I do/do not approve the transfer

Reason (s) …………………………………………………………………………………………………..

……………………………………………………………………………………………………………

Name ………………………………………………………………………………………………………

Signature …………………………………………………………………………………………………

PART E: TO BE COMPLETED BY THE COUNTY DIRECTOR OF EDUCATION FOR INTER COUNTY SCHOOL’S TRANSFER

(i) CDE OF CURRENT COUNTY

I have scrutinized the request for transfer for

Name ………………………………………………….. Admin No. …………….. Form ……………….

School requested …………………………………………………………………………………………

I do/do not approve the transfer

Reason(s) ………………………………………………………………………………………………………..

……………………………………………………………………………………………………………

Signature ………………………………………………. Date …………………………………….

OFFICIAL STAMP …………………………………… Date ……………………………………..

(i) CDE OF RECEIVING COUNTY

I have scrutinized the request for transfer

Name ………………………………………………………………………………………………………

Signature …………………………………………. Date …………………………………………

OFFICIAL STAMP ………………………..…….. Date …………………………………………..

PART F: TO BE COMPLETED BY THE REGIONAL DIRECTOR FOR INTER REGION SCHOOLS TRANSFER

(ii) RDE CURRENT REGION

I have scrutinized the request for transfer for


Name ………………………………………………….. Admin No. …………….. Form ……………….

School requested …………………………………………………………………………………………

I do/do not approve the transfer

Reason(s) ………………………………………………………………………………………………………..

……………………………………………………………………………………………………………

Signature …………………………………………………. Date …………………………………….

OFFICIAL STAMP …………………………....………… Date ……………………………………..

(ii) RDE RECEIVING REGION

I have scrutinized the request for transfer

Name ………………………………………………………………………………………………….

Signature ……………………………………………. Date …………………………………………

OFFICIAL STAMP …………………………… .….. Date …………………………………………..

PART F: TO BE COMPLETED BY THE DIRECTOR OF SECONDARY EDUCATION, FOR NATIONAL SCHOOLS AND EXTRA TERRITORIAL TRANSFERS

I approve/do not approve the transfer

Reasons ………………………………………………………………………………………………..

…………………………………………………………………………………………………………

Signature ……………………………………………………. Date ………………………………….

OFFICIAL STAMP ……………………………………….. Date ……………………………………