Title of the Constitution
1. Indicate name of group.
Purpose of the community group
2. State the reason for which the community group has been established.
Address of the Group/Project
3. Physical and postal addresses of the project.
Goal
4. State the broad objectives of the community group.
Specific Objectives
5. State the means of achieving the goal of the community group.
Values
6. A statement of the values of the group.
Group activities
7. A statement of the group’s activities.
Membership
8. Including eligible members, nature of membership (open or closed), procedure of joining, procedure of removal, procedure of departure, duties of member, rights of member, discipline of members, etc.
Office bearers
9. Including chairperson, vice-chairperson, secretary and treasurer; election orappointment of office bearers; removal or resignation of office bearers; qualification or disqualification to be office bearers; functions or roles of office bearers; etc.
Tenure of office bearers
10. Term of holding office; whether eligible for a new term or not; etc.
Group finances
11. Specific roles and powers of treasurer; sources of funds of the community group; the management and accounting for funds of the community group; banking arrangements for the funds of the community group; maintenance of financial records of the community group; auditing of the financial records of the community group; financial reports of the community group; etc.
Utilization of funds
12. Authorised expenses of the community group including remuneration or allowances of employees or staff of the community group; operational expenses of the community group; statutory expenses of the community group such as taxes; etc.
Group Assets
13. The procedures for handling the distribution, disposal and sharing of assets and upon voluntary dissolution.
Record Management
14. The types of records that the community group should keep including members register, member shares register, payment vouchers, cashbook, minute book/file financial statements, etc.
Meetings
15. Type and frequency of meetings; procedure at meetings; agenda of meetings; records relating to meetings; procedure for convening of meetings; quorum at meetings; authorised business of meetings; adoption of certain reports at specified meetings; etc.
Elections
16. Eligibility to vote; method of voting; supervision of elections; notice of election; reporting and confirmation of election results; special dispute resolution procedures regarding elections; transitional procedures relating to elections, etc.
Dispute resolution
17. The procedures for handling disputes or conflicts within the group; the acceptable methods of dispute resolution; notice periods relating to disputes or conflicts in the community group; etc.
Amendment of the community group constitution
18. Notice periods relating to amendments to the community group constitution; quorum for amending the community group constitution; procedure for proposing amendment of community group constitution; transitional procedures regarding amendments; adoption of amendments; etc.
Indemnity
19. Office bearers protected from liability for activities done on behalf of the community group in good faith; group liable to third parties to pay compensation for activities of the group that cause loss, damage or injury to the third parties; etc. Office bearers liable for loss, damage or injury caused by acts done in contravention of community group constitution or without authorization if authorization was required or withheld by members of the group.
Dissolution
20. Circumstances under which community group may be dissolved; procedure for the dissolution of community group; notice periods in respect of the dissolution of community group; quorum for the dissolution of community group; transitional procedures during dissolution; treatments of assets and liabilities of community group after dissolution; etc.
Commitment clause
21. Community group members should sign and commit to the provisions of the community group constitution.
1. Indicate name of group.
Purpose of the community group
2. State the reason for which the community group has been established.
Address of the Group/Project
3. Physical and postal addresses of the project.
Goal
4. State the broad objectives of the community group.
Specific Objectives
5. State the means of achieving the goal of the community group.
Values
6. A statement of the values of the group.
Group activities
7. A statement of the group’s activities.
Membership
8. Including eligible members, nature of membership (open or closed), procedure of joining, procedure of removal, procedure of departure, duties of member, rights of member, discipline of members, etc.
Office bearers
9. Including chairperson, vice-chairperson, secretary and treasurer; election orappointment of office bearers; removal or resignation of office bearers; qualification or disqualification to be office bearers; functions or roles of office bearers; etc.
Tenure of office bearers
10. Term of holding office; whether eligible for a new term or not; etc.
Group finances
11. Specific roles and powers of treasurer; sources of funds of the community group; the management and accounting for funds of the community group; banking arrangements for the funds of the community group; maintenance of financial records of the community group; auditing of the financial records of the community group; financial reports of the community group; etc.
Utilization of funds
12. Authorised expenses of the community group including remuneration or allowances of employees or staff of the community group; operational expenses of the community group; statutory expenses of the community group such as taxes; etc.
Group Assets
13. The procedures for handling the distribution, disposal and sharing of assets and upon voluntary dissolution.
Record Management
14. The types of records that the community group should keep including members register, member shares register, payment vouchers, cashbook, minute book/file financial statements, etc.
Meetings
15. Type and frequency of meetings; procedure at meetings; agenda of meetings; records relating to meetings; procedure for convening of meetings; quorum at meetings; authorised business of meetings; adoption of certain reports at specified meetings; etc.
Elections
16. Eligibility to vote; method of voting; supervision of elections; notice of election; reporting and confirmation of election results; special dispute resolution procedures regarding elections; transitional procedures relating to elections, etc.
Dispute resolution
17. The procedures for handling disputes or conflicts within the group; the acceptable methods of dispute resolution; notice periods relating to disputes or conflicts in the community group; etc.
Amendment of the community group constitution
18. Notice periods relating to amendments to the community group constitution; quorum for amending the community group constitution; procedure for proposing amendment of community group constitution; transitional procedures regarding amendments; adoption of amendments; etc.
Indemnity
19. Office bearers protected from liability for activities done on behalf of the community group in good faith; group liable to third parties to pay compensation for activities of the group that cause loss, damage or injury to the third parties; etc. Office bearers liable for loss, damage or injury caused by acts done in contravention of community group constitution or without authorization if authorization was required or withheld by members of the group.
Dissolution
20. Circumstances under which community group may be dissolved; procedure for the dissolution of community group; notice periods in respect of the dissolution of community group; quorum for the dissolution of community group; transitional procedures during dissolution; treatments of assets and liabilities of community group after dissolution; etc.
Commitment clause
21. Community group members should sign and commit to the provisions of the community group constitution.
We sell a complete editable group constitution at ksh300/=. If you need a copy WhatsApp us on 0712154328.
