UTUGI STAFF WELFARE ASSOCIATION
(USWA)
CONSTITUTION
1.
Title
The
Constitution will be cited as UTUGI STAFF WELFARE
ASSOCIATION (USWA) Constitution.
2.
Name
The
name of the association shall be UTUGI STAFF WELFARE
ASSOCIATION (USWA). WELFARE: refers to care, help and
support.
3.
Office
The
office of the Association shall be UTUGI WHOLESALERS, P.O BOX 20154 - 00100, NAIROBI.
4.
Objectives
The
objectives for which the Association is established are:
ü To
bring staff together to think and work as members of one family.
ü Assist
on an immediate basis in emergency matters.
ü To
promote co-existence of members.
ü To
provide financial or material and moral assistance to a paid-up member or to
his/her immediate family in case of death. These shall include:
self/husband/wife, children, father/mother, (nuclear family)
ü To
provide financial assistance to a paid-up member who suffers major catastrophe
or pressing financial need where the Committee is convinced that it is genuine
for assistance.
ü The
association shall be free to accept gifts and donations from well-wishers for
the advancement of its objectives.
5.
Membership
ü Membership
is open to all staff of UTUGI WHOLESALERS
who are on permanent payroll, one-year contract or more
and casuals above 6 months’ engagement period.
ü Every
applicant for membership shall complete a “Registration Form”. Accompanying such
a form shall be a registration fee determined by USWA
Management Committee and ratified in an AGM.
ü Every
registered member shall be required to pay a monthly contribution of Ksh400.00 (Four hundred shillings only) deducted
directly from one’s salary through the check off system (subject to approval by
the management of UTUGI WHOLESALERS)
or any other mode.
ü In
case of contribution arrears, a penalty of 10% shall
accrue.
ü Membership
to the Association shall cease with effect from a date of a member;
·
Dying or,
·
Being expelled from
membership or,
·
Exiting UTUGI WHOLESALERS or,
·
Becoming certifiably
insane
ü In
case of a member exiting from UTUGI
WHOLESALERS, the member shall be required to notify the
welfare of such cessation through a written notice to the Chairperson. If a member
ceases being a member before six (6) months of his/her registration, he or she
gets no benefit if any.
ü A
member can only benefit from the Association after having contributed for at
least three
months.
ü The
Management Committee shall have powers to suspend a member from his/ her membership
on the recommendation of the disciplinary committee. This shall be communicated
to members in the subsequent AGM.
ü A
suspended member may appeal to the Management Committee for review of his/her case.
The Management Committee shall upon reception of the lodged appeal, constitute a
three-bench appeals committee from the Management Committee. The appeals outcome
shall be communicated to the Management Committee and a decision communicated to
the aggrieved member within two weeks by
the Management Committee.
ü Expulsion
of a member shall follow the procedure for suspension of a member. In addition,
the final decision to expel a member shall be ratified by at least simple majority
of subsequent AGM. The Management Committee shall communicate the expulsion to
the aggrieved member.
6.
Funds
The
Association shall raise funds from the following sources;
ü Members’
monthly contributions.
ü Registration
fee
ü
Association
shall explore avenues to generate funds either to be paid to members as
dividends or ploughed back to the Association in the form of investments.
ü Interests
charged on “I owe you” (IOU) extended to members by the association.
·
The Association shall extend
IOU’s to members to a period determined by the Management Committee
·
The Management Committee shall
determine the interest chargeable on the IOU
·
The Management Committee shall
determine the type and number of such IOU’s.
7.
Receipting
for Money
ü An
official receipt issued by the treasurer or an appointee of the Management Committee
must evidence any money paid.
ü Money
spent on behalf of Association must be evidenced by receipt, or other means
ratified by the Management Committee, to facilitate an audit trail.
8.
Office
Bearers
The
Welfare shall have 7 elected officials comprising of:
ü Chairman
ü Vice
Chairman
ü Secretary
ü Assistant
Secretary
ü Treasurer
ü Two
ordinary Committee Members
9.
Management
Committee
The Management Committee shall ......
You can get a full copy of this welfare constitution in Microsoft Word at ksh300/=, WhatsApp us on 0712154328
